Fairchild Communication Systems, Inc. is a family owned company and a market leader in the vibrant communications and life safety technology industry. Benefits include company paid health insurance for the employee, paid time off and holiday pay, and retirement plans with generous employer contributions.
POSITION OVERVIEW: Responsibilities include, but are not limited to planning, organizing, and coordinating project activities required for effective management of jobs. The position mostly requires the person to be at the Indianapolis office daily. There is some flexibility for work at home for special circumstances
Essential Functions:
- Coordinating with Project Managers on material needs for projects as well as ordering material as needed.
- Creating monthly invoices and assuring the accuracy of AIA documentation.
- Assisting the Engineering Department in obtaining CAD files as well as coordinating the sending and receiving of submittals from customers.
- Coordinating with Sales and Engineering Departments in converting projects from quotes/orders.
- Completing monthly WIP adjustments to audit job as to maintain cost and labor needs.
- Creating closeout documentation when a project is complete including O&M manuals and warranty information, and ensuring all leftover material from project is returned to vendor or transferred to inventory.
- Inputting the weekly work schedule into Q360 in order for technicians to complete time records.
- Entering all time and expenses for those who do not have access to Q360.
- Approving all time and expenses for the Projects Tea
Education & Experience:
- High School diploma or equivalent
- Service or managed services experience
- Any appropriate combination of education and experience as determined by management.
Additional Skills and Abilities:
Knowledge:
− Previous office management or administrative experience preferred
− Proficient with MS Office tools (Word, Excel)
Skills/Abilities:
− Efficient and timely performance of administrative assignments
− Ability to organize workload for effective implementation
− Ability to solve practical problems and carry out responsibilities under general supervision
− Ability to finish projects and meet required timelines
− Adherence to policies, procedures and instructions
− Ability to interact effectively at all levels
− Ability to function as an effective team member
− Strong customer and results orientation
− Maintain a neat, professional appearance and demeanor
− Ability to maintain confidentiality at all times
PHYSICAL DEMANDS:
− Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers; manual dexterity required for occasional reaching and lifting of small objects, and operating office equipment
Benefits:
- The pay range is $40–$50,000 per year depending on experience.
–$50,000 per year depending on experience. - Health and dental insurance
- Retirement savings plan
- Professional development opportunities
- Dynamic and collaborative work environment
